Pricing
Few questions. Transparent quote. No signup required.
Starting around $1,500/month
For $3M+ nonprofits with grants, audits, and complex reporting needs. We’ll send your tailored quote within 24 hours.
Prices apply to new clients. $3M+ nonprofits receive a custom quote within 24 hours. No hidden fees. Cancel anytime.
Not ready to book a call? See what monthly bookkeeping includes, or ask for a written quote instead.
One minute on price
Getting a bookkeeping quote usually means a form, a discovery call, and a week of waiting, three times over because the board wants three quotes. This video shows the five inputs that set our monthly rate, every one read from your own books, and what every plan includes.
Shopping around? See how nine nonprofit bookkeeping firms compare, including on published pricing.
Annual · per filing
Priced per return, separate from monthly bookkeeping. Where a return falls in the range depends on the schedules you owe and the state of the books. A return for a year we kept the books starts lower, from $500 or $1,500, because that year is already reconciled and closed.
Form 990-N (e-Postcard)
Gross receipts $50,000 or less. Free to file directly with the IRS — we file it for our bookkeeping clients, but do not offer it on its own.
Form 990-EZ
Gross receipts under $200,000 and total assets under $500,000.
$600 to $1,000From $500 when we kept the books for that year
Form 990
Gross receipts $200,000 or more, or total assets $500,000 or more.
$1,800 to $3,000From $1,500 when we kept the books for that year
Forms 1099-NEC and 1099-MISC
Prepared and e-filed each January, whether or not we keep your books. Federal e-file, recipient copies, and the combined federal/state submission are included; you collect the W-9s. Who gets one and what the states want.
$30 per form
The final fee within each range depends on how many schedules your return requires, the condition of your records, and how much cleanup is needed before the return can be prepared. You get a fixed quote before any work begins.
Want to see how a 990 quote is built? One minute on the three questions behind every 990 quote.
Optional · board reporting
The dashboard is free with monthly bookkeeping. Work on the budget is priced separately and added to the monthly fee.
Board financial dashboard
Cash and months on hand, the year so far, net assets with and without restrictions, budget against actual when your budget is in QuickBooks, and a PDF for the board packet.
Free with bookkeeping
Budget & Board Notes, annual revenue $500K or less
A written note each month on the lines that moved from budget, grant spending pace, a cash projection, and written answers to board questions before each meeting.
$150/month
Budget & Board Notes, annual revenue $501K to $2M
The same monthly note, grant pace, cash projection and pre-meeting answers, for organizations with $501K to $2M in annual revenue.
$250/month
Budget & Board Notes, annual revenue $2M to $3M
The same service for organizations with $2M to $3M in annual revenue. Above $3M it is quoted together with the bookkeeping.
$350/month
Budget setup
One time, per budget year: $150 for one organization-wide budget, $300 for budgets by program, $500 for budgets by program and by grant. A mid-year revision is $100. Waived with twelve months of Budget & Board Notes.
$150 to $500
Budget building
We draft the budget with your executive director from prior-year actuals and grant agreements; your board approves it.
Quoted
What each piece includes, with live sample dashboards: board financial dashboard and budget services.
Optional · audit years
Added to monthly bookkeeping in a year your organization is audited. Priced per audit year, because the auditor’s requests and required schedules change from year to year. Your independent CPA firm performs the audit, and its fee is separate.
Light audit support
Books we kept all year, a standard request list from the auditor, a few grants, and one round of follow-up questions.
$1,500 to $2,500/year
Moderate audit support
Many grants or government funding, schedules built from scratch, a first audit with opening balances tested, or several rounds of auditor questions and adjusting entries.
$3,000 to $5,000/year
Federal Single Audit, or books kept elsewhere for the year
We look at the year first, then quote in writing.
Quoted
What we prepare, and when an audit is required: nonprofit audit preparation.
Pricing FAQ
Transparent monthly pricing — what nonprofit leaders ask before getting a quote.
Nonprofit bookkeeping with GivingArc costs $300 to $2,500 per month. That is not an estimate of what the market charges. It is our price, and the calculator above will give you yours in under a minute.
If you have already searched this question, you have probably found the same thing we did: a page of articles from accounting firms, each offering a range, none of them telling you what that firm actually charges. The range is real, but it leaves you where you started, which is a phone call away from a number.
So this page does it the other way around. Below is exactly how our price is built, what moves it, and what other firms publish for comparison.
The monthly rate is not a judgment call. It is the sum of a base rate and up to three add-ons, and every one of them is something you can read off your own books.
| Input | What it measures | Effect on the monthly rate |
|---|---|---|
| Annual gross receipts | Eight tiers, from under $50K to $3M+ | Sets the base row: $300 up to $1,300 |
| Monthly transactions | Six tiers, from 1–50 to 400+ | +$100 per tier |
| Active grants | None, 1–3, 4–7, 8–10, 11+ | +$0 / $75 / $175 / $350 / $500 |
| Restricted fund tracking | Separate tracking of donor-restricted funds | +$100 |
| Investment accounts | Brokerage or investment accounts we reconcile | +$50 up to $500K in receipts, +$100 above |
Annual gross receipts sets the starting point. Under $200K in receipts, the base is $300. From $201K to $500K it is $400; $501K to $1M, $600; $1M to $1.5M, $900; $1.5M to $2M, $1,000; and $2M to $3M, $1,300. Above $3M we quote individually within 24 hours, because at that size the work varies too much for a table.
Monthly transaction volume moves the base within that row. Each step up in volume adds $100, so an organization with 400+ transactions a month pays $500 more than one with fewer than 50, at the same receipts level. Transactions are what a bookkeeper actually handles, so this is the input that most directly reflects the work.
Active grants add tracking, reporting, and allocation work that does not exist without them. One to three grants add $75; four to seven add $175; eight to ten add $350; eleven or more add $500.
Restricted fund tracking adds $100 whenever you need donor-restricted funds tracked separately from unrestricted funds, which most organizations with restricted gifts or grants do.
Investment accounts add $50 a month for organizations with $500K or less in receipts and $100 above that, for the monthly reconciliation of brokerage and investment accounts.
Find your receipts row and your transactions column. That is the base rate before add-ons. Grants add $75 (1–3), $175 (4–7), $350 (8–10), or $500 (11+). Restricted fund tracking adds $100, and investment accounts add $50 or $100.
| Annual gross receipts | 1–50 tx/mo | 51–100 | 101–150 | 151–250 | 251–400 | 400+ |
|---|---|---|---|---|---|---|
| Under $50K | $300 | $300 | $400 | $500 | $600 | $700 |
| $50K – $200K | $300 | $400 | $500 | $600 | $700 | $800 |
| $201K – $500K | $400 | $500 | $600 | $700 | $800 | $900 |
| $501K – $1M | $600 | $700 | $800 | $900 | $1,000 | $1,100 |
| $1M – $1.5M | $900 | $1,000 | $1,100 | $1,200 | $1,300 | $1,400 |
| $1.5M – $2M | $1,000 | $1,100 | $1,200 | $1,300 | $1,400 | $1,500 |
| $2M – $3M | $1,300 | $1,400 | $1,500 | $1,600 | $1,700 | $1,800 |
| $3M+ | Custom quote, starting around $1,500, within 24 hours | |||||
Read down to the organization that looks most like yours. Every figure comes from the table above; the calculator will return the same number.
| Organization | Receipts | Tx/mo | Grants | Restricted funds | Base + add-ons | Monthly rate |
|---|---|---|---|---|---|---|
| All-volunteer group, files the 990-N | $30K | 20 | None | No | $300 | $300 |
| Small charity, bookkeeper just left | $53K | 70 | None | No | $400 | $400 |
| Two part-time staff, one foundation grant | $180K | 90 | 1 | Yes | $400 + $75 + $100 | $575 |
| Church with designated funds and payroll | $250K | 150 | None | Yes | $600 + $100 | $700 |
| Government contract with quarterly reports | $420K | 200 | 3 | Yes | $700 + $75 + $100 | $875 |
| First audit next year | $900K | 300 | 5 | Yes | $1,000 + $175 + $100 | $1,275 |
| Twelve employees and a thrift store | $1.5M | 500 | 4 | Yes | $1,400 + $175 + $100 | $1,675 |
| Largest published configuration, with investment accounts | $2.5M | 400+ | 11+ | Yes | $1,800 + $500 + $100 + $100 | $2,500 |
The $300 floor is a real configuration, not a teaser rate, and $2,500 is the ceiling of the published table. Form 990 preparation is separate: $600 to $1,000 for a 990-EZ and $1,800 to $3,000 for a full 990, or from $500 and $1,500 when we kept the books for that year.
For comparison, here is what other nonprofit accounting firms have put in writing, with the dates they published it. These are their estimates of typical market ranges rather than their own price lists, with one exception noted below.
breakwater Accounting + Advisory (July 16, 2026) lists $300 to $600 per month for budgets under $250K and $800 to $1,800 for $500K to $2M. Numbers in Boxes (June 16, 2026) lists $300 to $800 for small nonprofits and $800 to $2,000 for mid-sized organizations; it also publishes its own nonprofit packages, starting at $1,250, $2,500, and $3,800 per month. Mission Edge (August 27, 2026) lists $500 to $1,000 for basic bookkeeping and $1,000 to $2,500 for full-service bookkeeping with reconciliations and reporting.
Our table sits inside those ranges. The difference is that ours is the number you will be billed, not a description of the neighborhood.
The rate covers the recurring bookkeeping: chart of accounts setup, bank and credit card reconciliations, monthly financial statements, and program and functional expense tracking, in QuickBooks Online. Every plan, from $300, also includes a monthly board-ready financial report written for non-accountants, delivered as a PDF to the executive director, with board questions answered by email, and a sign-in board financial dashboard. Budget setup ($150 to $500, one time) and Budget & Board Notes ($150 to $350 a month) are optional and listed above. Form 990 preparation is a separate annual fee, listed on this page: $600 to $1,000 for a Form 990-EZ and $1,800 to $3,000 for a full Form 990, or from $500 and $1,500 when we kept the books for that year. Form 1099-NEC preparation is an add-on.
Prices apply to new clients and are current as of October 2026. If the calculator and this text ever disagree, the calculator is the live figure. For organizations above $3M in receipts, use the calculator to request a custom quote.
Nonprofit bookkeeping with GivingArc starts at $300/month. Pricing scales with your organization’s size and complexity, and most small nonprofits pay between $300 and $700 per month. You can see your exact monthly rate instantly using the calculator on this page, with no signup required.
Five factors set the price: your annual gross receipts, your number of monthly transactions, how many active grants you track, whether you need restricted fund tracking, and whether you have investment accounts. Base bookkeeping ranges from $300 to $1,800 per month, active grant tracking adds $75 to $500, restricted fund tracking adds $100 per month, and investment accounts add $50 or $100 per month.
Organizations with $3 million or more in annual gross receipts receive a custom quote that starts at around $1,500 per month, reflecting higher transaction volume and reporting complexity. Smaller organizations pay less, with pricing starting at $300 per month.
A Form 990-EZ is $600 to $1,000 and a full Form 990 is $1,800 to $3,000 when we prepare the return alone. For a year whose books we kept, the return starts at $500 for a 990-EZ and $1,500 for a full Form 990, because that year is already reconciled and closed. Where a return falls in the range depends on the schedules you owe and the state of the books, and you get a fixed quote before any work begins.
No. GivingArc’s pricing is fully transparent. You can calculate your exact monthly rate on this page in about 30 seconds without creating an account, entering payment details, or speaking with a salesperson.
GivingArc publishes its nonprofit bookkeeping pricing in full: $300 to $2,500 per month, set by annual receipts, monthly transaction volume, active grants, restricted-fund tracking, and investment accounts. The calculator on this page returns your rate without a call. Form 990 preparation is priced separately: $600 to $1,000 for a Form 990-EZ and $1,800 to $3,000 for a full Form 990, or from $500 and $1,500 when we kept the books for that year. Many nonprofit accounting firms provide a custom quote rather than a published price list.
