Nonprofit Bookkeeping
& Accounting Services.

We keep the books for 501(c)(3) organizations only, from under $50,000 to about $3 million in annual gross receipts, anywhere in the United States. We are based in the Los Angeles area and work with California nonprofits as well as organizations in other states; see nonprofit bookkeeping in Los Angeles. The work is remote and done in QuickBooks Online, in a file your organization owns. It fits an organization that wants every account reconciled each month and a financial report the board can read, without hiring an in-house accountant. It is not a fit if you need payroll processing, bill payment, or an audit; those come from other providers. See how we work.

Every plan includes the same monthly work: transactions posted as they clear, every bank and credit card account reconciled, and expenses categorized by program, management, and fundraising. By the 10th business day of the following month the executive director receives a Statement of Financial Position, a Statement of Activities, Budget vs. Actual, and a one-page board report written for readers who are not accountants. We do not attend board meetings; board questions are answered by email before the meeting. The board keeps its oversight and decision-making role. Details are on how we work.

Yes. Our lead CPA sets the method the team follows, and the monthly work is done with CPA oversight. That oversight covers the bookkeeping and the reports we deliver. It is not an audit, review, or compilation of your financial statements; if a funder or lender requires one of those, it comes from an independent CPA firm, and we prepare the records that firm asks for.

Yes. Many nonprofits work with both a bookkeeper and a CPA. GivingArc can help keep the monthly books clean and organized so that your CPA, tax preparer, or auditor has better records to work with. We do not replace legal, tax, or audit advice, but we can help maintain bookkeeping systems that support those professional relationships.

Consider it when financial reports arrive late, bank reconciliations are inconsistent, restricted grants are hard to track, or the executive director is spending evenings on the books. It also makes sense when a volunteer treasurer or part-time bookkeeper leaves and there is not enough work to justify a full-time accountant. Starting before the records fall behind avoids a catch-up project later. Our guide compares in-house and outsourced bookkeeping side by side.

Nonprofit bookkeeping often needs to track revenue and expenses by purpose, program, restriction, grant, or funding source. Unlike many small businesses, nonprofits must also communicate financial information to boards, donors, grantors, and sometimes the public. Good nonprofit bookkeeping helps leadership understand not just how much money came in and went out, but how the money supports the mission.

Yes. We set up grant and restricted-fund tracking in QuickBooks Online to fit your accounting structure and what each funder requires, so spending is tagged to the grant as it happens, and restricted contributions are tracked separately from general operating income. Each month you get budget vs actual by the funder’s budget lines, so the funder report comes out of the monthly close instead of a year-end scramble. Grant tracking is priced by the number of active grants: $75 a month for one to three, $175 for four to seven, $350 for eight to ten, and $500 for eleven or more. Restricted fund tracking adds $100 a month.

Yes. We keep the books monthly and prepare Form 990-EZ and Form 990 through our nonprofit tax service, so the return is built from books that are already reconciled. The return is priced per filing and is not part of the monthly rate; you receive a fixed quote before work begins. If your organization qualifies for the Form 990-N e-Postcard, we file it at no charge for bookkeeping clients. For California organizations we also prepare the state filings: Form 199 for the Franchise Tax Board and Form RRF-1 for the Attorney General’s Registry of Charities and Fundraisers. For an audit, we prepare the schedules and records your auditor requests; the audit itself and its opinion come from an independent CPA firm.

Yes, when the cleanup is limited in scope. We look at the file first: which bank and credit card accounts are unreconciled, for how many months, and whether coding and restricted-fund balances need correcting. Then we tell you what the cleanup involves and give you a fixed quote before any of it begins. Cleanup is quoted separately and is never folded into the monthly rate. If the records need more rebuilding than we take on, we will tell you that after the review. Start with Request a Quote.

Payroll processing, bill payment, and any movement of money stay with your organization or your other providers; we never hold signing authority, cards, or banking credentials. Audits, reviews, and compilations come from an independent CPA firm. Form 990 preparation, 1099 filing, grant tracking, and catch-up of months before your start date are available but quoted separately from the base monthly rate. We do not prepare Form 990-PF for private foundations.

The monthly rate is set by five things you can read off your own records: annual gross receipts, monthly transaction count, the number of active grants, whether restricted funds are tracked, and whether there are investment accounts. Our full price table and a calculator are published on the pricing page, so you can see your rate without a call. When you compare quotes from any provider, check whether reconciliations, grant tracking, board reports, Form 990 preparation, and catch-up of past months are included or billed separately. With us, Form 990 preparation and catch-up work are quoted separately.