Pricing
Few questions. Transparent quote. No signup required.
Starting around $1,000/month
For $3M+ nonprofits with grants, audits, and complex reporting needs. We'll send your tailored quote within 24 hours.
Prices apply to new clients. $3M+ nonprofits receive a custom quote within 24 hours. No hidden fees. Cancel anytime.
Not ready to book a call? See what monthly bookkeeping includes, or ask for a written quote instead.
Four minutes on price
Getting a bookkeeping quote usually means a form, a discovery call, and a week of waiting, three times over because the board wants three quotes. This video runs the calculator above for three organizations of different sizes, shows what the monthly rate covers and what is separate, and explains why we publish the table when most firms do not.
Shopping around? See how nine nonprofit bookkeeping firms compare, including on published pricing.
Annual · per filing
Priced per return, separate from monthly bookkeeping.
Form 990-N (e-Postcard)
Gross receipts $50,000 or less. Free to file directly with the IRS — we file it for our bookkeeping clients, but do not offer it on its own.
Free with the IRS
Form 990-EZ
Gross receipts under $200,000 and total assets under $500,000.
from $500
Form 990
Gross receipts $200,000 or more, or total assets $500,000 or more.
from $1,500
Forms 1099-NEC and 1099-MISC
Prepared and e-filed each January, whether or not we keep your books. Federal e-file, recipient copies, and the combined federal/state submission are included; you collect the W-9s. Who gets one and what the states want.
$30 per form
These are starting prices. The final fee depends on how many schedules your return requires, the condition of your records, and how much cleanup is needed before the return can be prepared. You get a fixed quote before any work begins.
Want to see how a 990 quote is built? Six minutes on what a $900 quote and a $4,000 quote actually buy.
Pricing FAQ
Transparent monthly pricing — what nonprofit leaders ask before getting a quote.
Nonprofit bookkeeping with GivingArc costs $300 to $1,950 per month. That is not an estimate of what the market charges. It is our price, and the calculator above will give you yours in under a minute.
If you have already searched this question, you have probably found the same thing we did: a page of articles from accounting firms, each offering a range, none of them telling you what that firm actually charges. The range is real, but it leaves you where you started, which is a phone call away from a number.
So this page does it the other way around. Below is exactly how our price is built, what moves it, and what other firms publish for comparison.
The monthly rate is not a judgment call. It is the sum of a base rate and up to two add-ons, and every one of them is something you can read off your own books.
| Input | What it measures | Effect on the monthly rate |
|---|---|---|
| Annual gross receipts | Seven tiers, from under $50K to $3M+ | Sets the base row: $300 up to $850 |
| Monthly transactions | Six tiers, from 1–50 to 400+ | +$100 per tier |
| Active grants | None, 1–3, 4–7, 8–10, 11+ | +$0 / $75 / $175 / $350 / $500 |
| Restricted fund tracking | Separate tracking of donor-restricted funds | +$100 |
Annual gross receipts sets the starting point. Under $200K in receipts, the base is $300. From $201K to $500K it is $400; $501K to $1M, $500; $1M to $2M, $700; and $2M to $3M, $850. Above $3M we quote individually within 24 hours, because at that size the work varies too much for a table.
Monthly transaction volume moves the base within that row. Each step up in volume adds $100, so an organization with 400+ transactions a month pays $500 more than one with fewer than 50, at the same receipts level. Transactions are what a bookkeeper actually handles, so this is the input that most directly reflects the work.
Active grants add tracking, reporting, and allocation work that does not exist without them. One to three grants add $75; four to seven add $175; eight to ten add $350; eleven or more add $500.
Restricted fund tracking adds $100 whenever you need donor-restricted funds tracked separately from unrestricted funds, which most organizations with restricted gifts or grants do.
Find your receipts row and your transactions column. That is the base rate before add-ons. Grants add $75 (1–3), $175 (4–7), $350 (8–10), or $500 (11+). Restricted fund tracking adds $100.
| Annual gross receipts | 1–50 tx/mo | 51–100 | 101–150 | 151–250 | 251–400 | 400+ |
|---|---|---|---|---|---|---|
| Under $50K | $300 | $300 | $400 | $500 | $600 | $700 |
| $50K – $200K | $300 | $400 | $500 | $600 | $700 | $800 |
| $201K – $500K | $400 | $500 | $600 | $700 | $800 | $900 |
| $501K – $1M | $500 | $600 | $700 | $800 | $900 | $1,000 |
| $1M – $2M | $700 | $800 | $900 | $1,000 | $1,100 | $1,200 |
| $2M – $3M | $850 | $950 | $1,050 | $1,150 | $1,250 | $1,350 |
| $3M+ | Custom quote, starting around $1,000, within 24 hours | |||||
Read down to the organization that looks most like yours. Every figure comes from the table above; the calculator will return the same number.
| Organization | Receipts | Tx/mo | Grants | Restricted funds | Base + add-ons | Monthly rate |
|---|---|---|---|---|---|---|
| All-volunteer group, files the 990-N | $30K | 20 | None | No | $300 | $300 |
| Small charity, bookkeeper just left | $53K | 70 | None | No | $400 | $400 |
| Two part-time staff, one foundation grant | $180K | 90 | 1 | Yes | $400 + $75 + $100 | $575 |
| Church with designated funds and payroll | $250K | 150 | None | Yes | $600 + $100 | $700 |
| Government contract with quarterly reports | $420K | 200 | 3 | Yes | $700 + $75 + $100 | $875 |
| First audit next year | $900K | 300 | 5 | Yes | $900 + $175 + $100 | $1,175 |
| Twelve employees and a thrift store | $1.5M | 500 | 4 | Yes | $1,200 + $175 + $100 | $1,475 |
| Largest published configuration | $2.5M | 400+ | 11+ | Yes | $1,350 + $500 + $100 | $1,950 |
The $300 floor is a real configuration, not a teaser rate, and $1,950 is the ceiling of the published table. Form 990 preparation is separate: from $500 for a 990-EZ, from $1,500 for a full 990.
For comparison, here is what other nonprofit accounting firms have put in writing, with the dates they published it. These are their estimates of typical market ranges rather than their own price lists, with one exception noted below.
breakwater Accounting + Advisory (July 16, 2026) lists $300 to $600 per month for budgets under $250K and $800 to $1,800 for $500K to $2M. Numbers in Boxes (June 16, 2026) lists $300 to $800 for small nonprofits and $800 to $2,000 for mid-sized organizations; it also publishes its own nonprofit packages, starting at $1,155, $2,255, and $3,555 per month. Mission Edge (August 27, 2026) lists $500 to $1,000 for basic bookkeeping and $1,000 to $2,500 for full-service bookkeeping with reconciliations and reporting.
Our table sits inside those ranges. The difference is that ours is the number you will be billed, not a description of the neighborhood.
The rate covers the recurring bookkeeping: chart of accounts setup, bank and credit card reconciliations, monthly financial statements, and program and functional expense tracking, in QuickBooks Online. Every plan, from $300, also includes a monthly board-ready financial report written for non-accountants, delivered as a PDF to the executive director, with board questions answered by email. Form 990 preparation is a separate annual fee, listed on this page: from $500 for a Form 990-EZ and from $1,500 for a full Form 990. Form 1099-NEC preparation is an add-on.
Prices apply to new clients and are current as of September 2026. If the calculator and this text ever disagree, the calculator is the live figure. For organizations above $3M in receipts, use the calculator to request a custom quote.
Nonprofit bookkeeping with GivingArc starts at $300/month. Pricing scales with your organization's size and complexity, and most small nonprofits pay between $300 and $700 per month. You can see your exact monthly rate instantly using the calculator on this page, with no signup required.
Four factors set the price: your annual gross receipts, your number of monthly transactions, how many active grants you track, and whether you need restricted fund tracking. Base bookkeeping ranges from $300 to $1,350 per month, active grant tracking adds $75 to $500, and restricted fund tracking adds $100 per month.
Organizations with $3 million or more in annual gross receipts receive a custom quote that starts at around $1,000 per month, reflecting higher transaction volume and reporting complexity. Smaller organizations pay less, with pricing starting at $300 per month.
No. GivingArc's pricing is fully transparent. You can calculate your exact monthly rate on this page in about 30 seconds without creating an account, entering payment details, or speaking with a salesperson.
GivingArc publishes its nonprofit bookkeeping pricing in full: $300 to $1,950 per month, set by annual receipts, monthly transaction volume, active grants, and restricted-fund tracking. The calculator on this page returns your rate without a call. Form 990 preparation is priced separately, from $500 for a Form 990-EZ and from $1,500 for a full Form 990. Many nonprofit accounting firms provide a custom quote rather than a published price list.
